Spreadsheet software is important for homes, students and businesses, so we’ve put together a lineup with something for all these arenas. We chose good-quality spreadsheet software, with a solid mix of paid-for and free products. To avoid oversimplifying things, we opted not to include very basic models that don’t provide anything other than a basic grid, and we haven’t included programs that aren’t secure, as spreadsheets often deal with sensitive or important data.
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We looked at compatibility, versatility, features and available support to determine which spreadsheets deserved a spot on our lineup. If you need a complete office suite, take a look at our office software guide, where you’ll find a nice mix of free and priced options. On this site you will find articles related to spreadsheets as well as reviews of spreadsheet software.
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Best Spreadsheet Software for Businesses
Microsoft Excel is our choice for the best spreadsheet software for businesses because of its versatility and functionality. Businesses need software they can rely on, and Excel fits the bill, helping you stay on track with simple or complex spreadsheets. There is an extensive range of formulas that you can use to make calculations or perform specific functions, and you can filter data according to your business needs.
This professional-grade software isn’t free, but it is available with a reasonable monthly subscription, and even after several decades, it’s still the most respected office spreadsheet solution. This software works across PC, Mac and mobile devices. With OneDrive, you can share and access your spreadsheets in the cloud from anywhere and work on them collaboratively. The majority of other file formats are compatible with Excel files, so should someone send you a file in another file format, Excel should be able to open it and render the contents correctly.
Microsoft Excel
Excel is part of the Microsoft Office suite and works well in conjunction with the other programs in the bundle. You can purchase Excel as a stand-alone product, as part of a desktop suite or as part of Office 365. It’s most functional and most cost-effective as part of the Microsoft Office desktop suite or as part of Office 365.
Read more hereBest Spreadsheet Software for Students
Many of these spreadsheet programs would serve schools and students well. However, LibreOffice Calc stands out because it’s free and open source, so there are no licensing restrictions. This means that schools can provide students with copies of the software and install the software across multiple PCs and laptops without significant expense, and without breaching any licensing terms that may be associated with similar software. Choosing a well-rounded free program also means that any student with a computer can access the software, so it puts every student on a level playing field. Additionally, because it’s open source, LibreOffice, including its Calc software, is a great educational tool for students working on digital and programming skills.
This spreadsheet software has plenty of features and is versatile enough to equal its biggest premium-cost rivals. It has an impressive selection of templates and allows students to create their own or import them from third-party sources. Students and teachers can also use extensions or add-ons designed to increase Calc’s versatility as an educational tool.
LibreOffice Calc
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Calc is the spreadsheet software included with LibreOffice. It’s a popular choice for academic, home and business users looking for an inexpensive spreadsheet program because it’s open source. The whole office suite it comes in is free and doesn’t have any licensing restrictions.
Read more hereBest Spreadsheet Software for Home Users
For home users, Google Sheets is our first choice. Part of the Google Apps suite and connected to Google Drive, this spreadsheet software is versatile, free to use and user-friendly. You can easily create to-do lists, schedules and holiday shopping lists, then access them from any computer or mobile device with the Google Drive app. Because it has an array of formulas ready for use, along with a huge number of commonly used templates, this spreadsheet application makes it easy to keep track of home or business finances and to create budgets, calendars, planners, invoices and time sheets.
This is a web-based spreadsheet application, making it easy to access, and you get a generous amount of free cloud storage when you sign up. With its free, easy accessibility and simple usage, Google Sheets is attractive to all kinds of users. It’s easy to share your spreadsheets via email invitation or a link, as well as to set read-only, comment or edit permissions for each person you share with.
Google Sheets
Google Sheets is part of the Google Apps suite. Like the rest of the suite's productivity applications, it has a focus on easy collaboration and a simple, user-friendly interface. While it’s not available as a stand-alone application, you’ll likely find yourself using at least some of the other apps on a regular basis.
Read more hereCompatibility
Compatibility with Microsoft Excel files is key for any spreadsheet software, simply because so many people use that program to create spreadsheets. Therefore, the spreadsheet software you choose should be able to read and write XLS and XLSX files and render them correctly. Choose software that allows you to easily convert your files into PDF format if you want to ensure your spreadsheets cannot be easily altered without leaving an electronic footprint. Creating PDF files also reduces file sizes and lets you easily add password protection. If you create spreadsheets that you want to publish online, choose a program that lets you easily convert spreadsheets into HTML.
Versatility
How versatile your spreadsheet software should be depends entirely on what you want to use it for. If you’re a student or a professional wanting to impress with your presentation or data collation, you need to be able to integrate graphics and alter the fonts, colors and other aesthetic qualities. If you want simple visual representations of your collected data, you need to be able to easily create charts from your entries.
Consider whether you need remote or mobile access to your spreadsheets. If so, you need an easily shareable or cloud-compatible application. For those who work collaboratively, it’s important to have spreadsheet software that allows simultaneous editing and multi-user functionality. If all you want to do is save, email and print spreadsheets, a desktop-only program will suffice.
Features
The best spreadsheet software programs have extensive formula selections that are easily accessible. Your software should also have a variety of templates on hand for common spreadsheets so you don’t have to lay out budget sheets, calendars and planners from scratch every time. If you’re sharing or collaborating with other people, make sure you can lock or freeze specific columns so others can’t accidentally edit or overwrite them.
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Also note how many rows and columns a spreadsheet can accommodate. Some are unlimited, while others restrict you to just 250. If you deal with complex or large quantities of data, choosing a spreadsheet application that features pivot tables makes sense, as they provide an easy way of summarizing data.
Support
Whether you’re an advanced user or a novice, it's invaluable for your software to have a solid support system, including plenty of tutorials, step-by-step instructions and FAQs pages. Having email, phone and forum support at your disposal helps to ensure you don’t get stuck without a solution.
Microsoft is retiring Windows Vista on April 11, which means that if you're using a computer with the decade-old version of the OS, the time has come to upgrade. However, this is not to say that Windows Vista will stop working after its life support cycle ends. After April 11, 2017, your device will no longer receive any more maintenance, including security and performance updates, and Microsoft won't provide any kind of support.
If you want to avoid your computer quickly becoming vulnerable to viruses and other security risks, you should start planning to upgrade. Unfortunately, Microsoft doesn't provide a direct path to upgrade to Windows 10, but you can still make the jump and leave behind Windows Vista for good. However, it's a process that requires that you do a full backup of your data and perform a clean installation of Windows 10. We've got you covered with all the steps.
In this guide, we walk you through the steps to upgrade Windows Vista to Windows 10 using a clean installation.
Before you begin
If you're still using Windows Vista, it's likely that your computer has low hardware specifications, considering today's standards. Before going through the upgrade process, you have to make sure your device meets the minimum hardware requirements to install Windows 10.
These are the official minimum system requirements to run Windows 10:
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- Processor: 1GHz or faster processor or SoC.
- Memory: 1GB for 32-bit OS or 2GB for 64-bit OS.
- Storage: 16GB for 32-bit OS 20GB for 64-bit OS.
- Graphics card: DirectX 9 or later with WDDM 1.0 driver.
- Display: 800 x 600.
Once you know that your device can handle the new OS, you'll need to purchase a genuine copy of Windows 10. You can get a copy of Windows 10 Home or Windows 10 Pro at the Microsoft Store.
Additionally, you'll need a USB flash drive with 8GB of storage to create a bootable media.
How to create a full backup on Windows Vista
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Upgrading Windows Vista to Windows 10 requires a clean installation, which means that everything on your computer will be erased. As such, it's a good idea to make a full backup of your data and the entire computer.
To make a backup of your personal files, you can simply connect a removable storage and copy the files over. Once you complete backing up your files, make sure you have the installation files and product keys to reinstall any applications you're currently using.
You can also connect an external hard drive with enough free space and use the Windows Vista backup utility to create and restore a system image, which is a form of backup that includes a copy of everything on your computer. If you want to use this tool, do the following:
- Open Control Panel.
- Under 'System and Maintenance,' click the Back up your computer link.
- Click the Back up computer button.
- If prompted for permission, click the Continue button.
- Select the hard drive you want to use to make the backup, and click Next.
- Click the Start backup button to begin the process.
- Click Close.
Once the full backup is complete, disconnect the removable storage, and you can proceed with the upgrade process. In case you need to restore the previous version, remember that you'll need a bootable media with the Windows Vista files to use the recovery option.
How to upgrade Windows Vista to Windows 10
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While there is not a direct path to upgrade a decade-old OS, it's possible to upgrade Windows Vista to Windows 7, and then to Windows 10. But that's not an ideal approach, as you'll be wasting time and additional licenses.
The best way to upgrade Windows Vista to Windows 10 is to start fresh with a clean installation, which you can do with the following steps:
- Download the Windows 10 ISO from the Microsoft support site. Note that if you're using an older version of Internet Explorer, you'll probably need to use Google Chrome or Mozilla Firefox to load the download page.
- Under 'Select edition,' choose Windows 10 and click Confirm.
- Select your product language from the drop-down menu and click Confirm.
- Click the 64-bit Download or 32-bit Download button depending on your hardware.
- Quick Tip: Use the Windows key + R keyboard shortcut to open the Run command, type the msinfo32 command and press Enter. If your system type is x64-based PC and the amount of RAM is higher than 4GB, you can install the 64-bit version of Windows 10. Otherwise, select the 32-bit version.
- In order to burn the ISO file to a USB flash drive, download and install Rufus, which is a free and easy to use utility to create bootable media.
- Launch Rufus.
- Under 'Devices,' select the USB flash drive you want to use.
- Under 'Format Options,' click the disk drive icon next to 'Create a bootable disk using ISO image' option.
- Select the Windows 10 ISO file you want to use, and click Open.
- Click the Start button to continue.
- Click the OK button to confirm that all the data on the flash drive will be erased and to start the process.
- Restart your computer with the newly created bootable media.
- If your device isn't booting from the USB flash drive, you'll need to change your system's BIOS settings to make sure it can boot from USB. Usually, you power up your computer and hit one of the functions or ESC keys to access the BIOS, but make sure to check your manufacturer's support website for more information.
- Click Next on the first screen of the Windows Setup wizard.
- Click the Install Now button.
- Enter the product key for your copy of Windows 10.
- Click Next.
- Select the edition of Windows 10 you want to install (if applicable). This selection must match the edition for which you bought the product key.
- Click Next.
- Accept the licensing agreement.
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- Click on the Custom: Install Windows only (Advanced) option to start a clean installation of Windows 10.
- Select any partition on the hard drive (usually 'Drive 0') and make sure to click the Delete button to remove the partitions.
- Select the hard drive (Drive 0 Unallocated Space).
- Click Next to begin the installation process.
Once you complete these steps, the setup will take over and finish installing Windows 10 on your Windows Vista machine. After the installation, simply follow the on-screen directions to complete the out-of-box-experience (OOBE) with the settings you want.
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During the OOBE, you'll be asked to set up an account with a Microsoft account. As such, you should make sure to have this information handy. Alternatively, you could use a local account, but you'll miss out on many advanced features, including the ability to sync settings between devices.
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After you finish configuring Windows 10, you'll be presented with the new experience, and the only thing left to do is to restore your files from backup, and reinstall any app you were using on Windows Vista.
It's also recommended to go to Settings > Update & security > Windows Update, and click the Check for updates button to make sure your device has the latest security and performance updates.
Additionally, you may want to use Device Manager to double-check that all your hardware and peripherals are correctly installed on your machine. If something didn't install correctly, make sure to use your manufacturer's support website to download and install the latest drivers.
If you can't find a driver compatible with Windows 10, sometimes drivers designed for the previous version of the OS will still work. But only try this as a last resort.
More Windows 10 resources
For more help articles, coverage, and answers to common questions about Windows 10, visit the following resources:
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